Location Requirements: Fully remote position (candidates based in EST or CST time zones required).
Contract Duration: 1-year contract with potential for extension or permanent conversion.
Compensation Range: $60.51 - 65.51 per hour
Cella is seeking a high-caliber Senior Manager, US Meetings & Congresses to join our premier biopharmaceutical client's dedicated meetings and events team. In this strategic role, you will act as the dedicated Congress Planner and Subject Matter Expert (SME), taking end-to-end ownership of flagship Tier 1 and Tier 2 commercial and medical congresses across high-profile therapeutic franchises, including Oncology, Neuroscience, and Rare Disease. You will play a central part in executing large-scale exhibits that drive meaningful healthcare provider engagement.
Travel: Requires approximately 30% domestic travel for on-site execution at major healthcare conventions and key corporate meetings.
Responsibilities:
- Tier 1 & Tier 2 Congress Strategy & Governance: Lead end-to-end project planning, timelines, and operational execution for assigned major medical and commercial congresses (such as ASCO, ASH, and ADA). Chair core planning teams of 10-12 cross-functional stakeholders-including Brand Marketing, Medical Affairs, Compliance, and Commercial Operations-to align on booth footprints, ancillary events, and congress KPIs.
- Operating Model Execution: Operationalize the department's tiered congress framework, directing focused strategic planning resources toward high-complexity flagship events while advising business units on self-service workflows for smaller meetings.
- Vendor & Agency Management: Direct exhibit build houses, general services contractors, logistics agencies, and AV production vendors against SOWs, master service agreements, and project timelines. Oversee housing bureau blocks, badge registration, group transportation, and food & beverage functions.
- Budgeting & Financial Reconciliation: Build, monitor, and reconcile multi-million-dollar congress budgets. Review line-item vendor estimates, negotiate convention service fees, approve change orders, and manage post-event financial reconciliations alongside Sourcing and Finance partners.
- Event Technology & Data Integrity: Maintain enterprise platforms (Cvent, Veeva, Airtable, and mobile event apps) as single sources of truth for attendee management, room block utilization, and spend reporting to eliminate financial attrition.
- Healthcare Compliance & Regulatory Oversight: Guarantee that all congress exhibits, ancillary symposia, and commercial booth activities strictly align with internal compliance guidelines, PhRMA Code, and Sunshine Act / Open Payments reporting requirements. Partner with Legal and Regulatory review teams to ensure full collateral approval.
Qualifications:
- Industry Experience: 5-10+ years of dedicated meeting, congress, and convention management experience within the biopharmaceutical or life sciences industry (pharma experience required; agency or in-house backgrounds accepted).
- Large-Scale Event Track Record: Proven background leading large-scale Tier 1 and Tier 2 healthcare conventions featuring significant booth footprints (100-200+ attendees), symposia, ancillary meetings, and extensive room block management.
- Technical Proficiency: Advanced, hands-on mastery of Cvent is required. Proficiency with Veeva, Airtable, and mobile event platforms (such as SpotMe or Cadence) is strongly preferred.
- Tradeshow & Exhibit Operations: Thorough working knowledge of convention exhibit hall operations, convention center association guidelines, I&D union rules, booth architecture/design, and AV production.
- Compliance Knowledge: In-depth understanding of life sciences compliance guardrails, HCP meal/expense caps, PhRMA Code, and Open Payments / Sunshine Act reporting.
- Financial Acumen: Demonstrated capability to independently develop, monitor, and reconcile complex, multi-million-dollar event budgets.
- Education: Bachelor's degree required.
JOBID: 112026-168016
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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Cella, a randstad digital company, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Cella by randstad digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Any consideration of a background check would be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.
