Location: San Francisco, California
Job Type: Contract
Compensation Range: $60 - 70 per hour
Our client is a rapidly growing consumer brand dedicated to making high-quality essentials accessible at radically affordable prices. Through their manufacturer-to-consumer business model, they deliver exceptional quality and value while building a more efficient and sustainable retail ecosystem.
As our client continues to expand, they are making a significant investments in their corporate infrastructure, including relocating to a substantially larger, more comprehensive headquarters facility in San Francisco.
They are seeking a proactive, hands-on Facilities & Workplace Manager for a full-time (40 hours/week), temp-to-hire engagement to coordinate this transition, oversee light office renovations, and provide daily operational and workplace support across our facilities.
Position Summary
- The Facilities & Workplace Manager will coordinate day-to-day facilities operations, lead the ground execution of the upcoming headquarters relocation, and oversee light office tenant improvements and renovations.
- This role is onsite 5 days per week based in San Francisco, with regular travel back and forth between San Francisco and Palo Alto to support both locations.
- The primary focus is managing move logistics, supervising contractors on minor renovations, delivering light daily office support, and overseeing facilities vendors.
Responsibilities:
1. New Headquarters Relocation & Operational Readiness
- Coordinate on-the-ground logistics for our client's relocation to a larger headquarters facility in San Francisco and Palo Alto.
- Partner closely with the relocation team including architects, contractors, designers, IT, Security, and internal stakeholders to ensure a smooth transition.
- Provide active, daily oversight for light office renovations, punch-list items, space buildouts, and desk reconfigurations.
- Assist in developing and executing operational-readiness checklists and transition timelines.
- Support building systems testing, operational walkthroughs, inspections, and physical handover processes.
- Coordinate the setup of required maintenance vendors, workplace supplies, and standard operating procedures prior to move-in.
- Prepare and organize conference rooms, shared spaces, breakout zones, and employee amenities for day-one occupancy.
- Help resolve post-move punch lists and maintain day-to-day stabilization across the new facility.
2. Headquarters Operations & Maintenance
- Own day-to-day facilities maintenance, ensuring a clean, safe, functional, and organized office environment in both SF and Palo Alto.
- Coordinate routine upkeep and maintenance for HVAC, electrical, lighting, plumbing, and building management systems with property managers and engineers.
- Schedule and track preventive maintenance programs to minimize disruptions to daily business operations.
- Supervise day-to-day janitorial services, minor repairs, waste/recycling, and general facilities upkeep.
- Manage the workplace ticketing/work-order system, responding promptly to employee facilities requests.
- Provide light daily office support, addressing immediate facilities tasks and troubleshooting onsite issues with urgency.
3. Workplace Experience & Employee Services
- Maintain an inviting, productive, and tidy office environment that reflects our client's standards.
- Maintain conference rooms, event spaces, common areas, kitchens, and breakrooms in optimal condition.
- Manage pantry, coffee, snack, and beverage programs, including inventory monitoring and regular restocking.
- Partner with IT to ensure conference room AV equipment and shared tech tools remain operational.
- Provide facilities setup and logistical coordination for company all-hands, team events, and onsite meetings.
- Act as a primary point of contact for employee workplace inquiries, delivering responsive customer service.
4. Vendor & Contract Management
- Coordinate with third-party facilities service providers, commercial movers, cleaners, and maintenance contractors.
- Track service performance against agreed-upon service-level expectations and project scopes.
- Supervise onsite vendor visits, escorting external contractors and ensuring compliance with building safety and insurance guidelines.
- Serve as a day-to-day liaison with property management teams and building engineering staff at both sites.
Work Schedule & Travel Requirements
- Weekly Hours: 40 hours per week (Temp-to-Hire engagement).
- Work Model: 100% Onsite (5 days per week).
- Commute / Travel: Primary base in San Francisco with regular travel back and forth to Palo Alto, CA.
Qualifications:
Required Experience & Skills
- 5+ years of experience in facilities management, workplace operations, or commercial corporate office environments.
- Direct experience coordinating corporate office relocations, facility buildouts, or physical space moves.
- Hands-on experience overseeing light tenant improvements, minor renovations, and trade contractor punch lists.
- Solid understanding of commercial building systems (HVAC, lighting, plumbing, electrical) and preventive maintenance practices.
- Proven background coordinating third-party service vendors, movers, and janitorial providers.
- Strong organizational, communication, and multitasking abilities with high responsiveness.
- Ability to work onsite 5 days a week and commute between San Francisco and Palo Alto offices as required.
Preferred Qualifications:
- Experience in high-growth e-commerce, consumer goods, or technology office settings.
- Familiarity with Computerized Maintenance Management Systems (CMMS) or ticketing software.
- Knowledge of San Francisco commercial building policies, building access procedures, and local vendor networks.
JobID: JN -112026-168239
#LI-Cella
#LI-SJ1
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Cella, a randstad digital company, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Cella by randstad digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
